Notice: Shared Drives might solely be created and owned by Particular Function Accounts(hyperlink is exterior) (SPAs) — you need to first be logged in because the SPA with a purpose to create a brand new Shared Drive.

As soon as you’re a member of a Shared Drive you may entry from the Drive interface(hyperlink is exterior).

At a Look
Key advantages:

Recordsdata are owned by the workforce so if an worker leaves the group, the recordsdata stay in Shared drives
All workforce members inside the Shared Drive see the identical content material
While you add a brand new member to a Google Group, that member is mechanically added to all Shared drives that embody that group
Integrates with Google Drive File Stream
Recognized limitations:

Restrictions transferring folders between My Drive and Shared drives
Can’t use Shared drives with Backup and Sync
Can’t use File Add characteristic in Google Kinds which are owned by the Shared drive
Can’t add Google Maps content material into Shared drives
Permission ranges in Shared drives work otherwise from My Drive and must be reviewed intently earlier than figuring out which function to assign a workforce member to. See: What are you able to do with Shared Drives? (hyperlink is exterior)
Shared drives have totally different limits(hyperlink is exterior) than normal My Drive
Gadgets dragged to the Trash in Shared drives are mechanically and permanentely eliminated after 30 days (in line with Gmail, totally different from My Drive)

Create a Google Shared drive
Anybody can create a Google Shared drive after which add members and set permissions. You’ll be able to designate a Google Group because the membership for a Shared drive. Utilizing Workgroup Integration, you may create a Google Group from current Stanford Workgroups. Under you will see directions for creating and managing Google Teams and Shared drives.

Create a Google Group
One of many benefits of Google Shared drives is that the group owns all the paperwork within the Shared drives, so even when one member leaves, all the paperwork stay. You need to use Workgroup Integration to create a Google Group from present Workgroups. As soon as the permissions are granted to your Google Group, entry to the Shared drives is routinely adjusted while you add or take away members out of your Stanford Workgroup, permitting you to handle entry fully from inside Workgroup Supervisor.

To do that, comply with the directions on the Google Teams for Workgroups web page to create a Google Group that you’ll then use because the proprietor of the Shared drives.

Enable as much as 24 hours for the linked Google Group to seem on the Google Teams administration web site.
All directors of the Workgroup change into house owners of the brand new Google Group. All members of the Workgroup change into members of the Google Group.
You’ll be able to solely use Workgroup Supervisor to take care of membership for Stanford customers. You’ll be able to add non-Stanford customers on to the Shared drives inside Google Apps.
Whenever you create the Shared drives, you may identify them something you need after which within the membership checklist assign the Google Group identify that the Workgroup Integration device created, and provides it Full entry permission. The Google Group identify can be within the format [email protected].
Full entry permission permits members full entry to add, edit, and delete recordsdata, in addition to to ask different members to the Shared drives.
In order for you some members of the Shared drives group to have solely Edit, Remark, or View entry, create separate Workgroups after which add these teams as members with the suitable permissions.
Create a Shared drive
Google fastidiously paperwork how you can create and handle Shared drives. Under are some hyperlinks that you simply may discover helpful.

Setup a Shared drive – Observe these directions to create a Shared drive, add members, and set permissions.
Add Information and Folders – Discover ways to create folders and add and open recordsdata.
Manage Information – Discover directions for how you can transfer, delete, restore, and seek for recordsdata.
Share and Collaborate – Share recordsdata with people who find themselves not a part of the designated crew.

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